Type of Information
The type of information the School collects and holds information about:
Collection of Personal Information
The School will generally collect personal information held about an individual by way of forms filled out in-person, online via email or the website and telephone calls. In some circumstances, the School may be provided with personal information about an individual from a third party; for example, a medical report or school reference.
Exception in relation to employee records
Use of Personal Information
The School will use personal information it collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected, and allowed under law or to which you have consented.
Students and Parents
In relation to personal information of students and parents, the School’s primary purpose of collection is to enable the School to provide schooling for the student. The purposes for which the School uses personal information of students and parents include:
In some cases where the School requests personal information about a student or parent, if the information requested is not obtained, the School may not be able to enrol or continue the enrolment of the student.
Job applicants, staff members and contractors
In relation to personal information of job applicants, staff members and contractors, the School’s primary purpose of collection is to assess and (if successful) to employ the applicant, staff member or contractor, as the case may be.
The purposes for which the School uses personal information of job applicants, staff members and contractors include:
The School also obtains personal information about volunteers who assist the School in its functions or conduct associated activities, such as the Parents and Friends Committee, to enable the School and the volunteers to work together.
Marketing and Fundraising
The School treats marketing and seeking donations for the future growth and development of the School as an important part of ensuring the School continues to be a quality learning environment.
Personal information held by the School may be disclosed to an organisation that assists in the School’s fundraising and marketing, for example, the School’s alumni organisation.
Parents, staff, contractors and other members of the wider School community may from time to time receive fundraising information and school publications, like newsletters and magazines.
Personal Information Disclosure
The School may disclose personal information, possibly including sensitive information, held about an individual to:
Sending Information Overseas
The School will not send personal information about an individual outside Australia without:
In referring to ‘sensitive information’, the School means: information relating to a person’s racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual preferences or criminal record, that is also personal information; and health information about an individual. Sensitive information will not be collected unless reasonably necessary to do so and with your consent. It will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law. If unsolicited sensitive information is received it will be determined whether it could be collected in line with the Australian Privacy Principles (APP) 3 or otherwise destroyed.
Management and Security of Personal Information
Staff are required to respect the confidentiality of students’ and parents’ personal information and the privacy of individuals. The School has in place steps to protect the information the School holds from misuse, loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and password protected computerised records.
Updating Personal Information
The School endeavours to ensure that the personal information it holds is accurate, up-to-date, not misleading, complete and relevant. A person may seek to update their personal information held by the School by contacting the School at any time. The Australian Privacy Principles (APP) require the School not to store personal information longer than necessary.
Checking of Personal Information
Under the Commonwealth Privacy Act and Commonwealth Privacy Amendment (Enhancing Privacy Protection) 2012, an individual has the right to obtain access to any personal information that the School holds about them and to advise the School of any perceived inaccuracy. There are some exceptions to this right set out in the Act. Students will generally have access to their personal information through their parents, but older students (over 18 years of age) may seek access themselves.
All requests to access any information the School holds must be made to the Principal in writing.
The School may have to verify the persons’ identity and specify what information they require. The School may charge a fee to cover the cost of verifying the application, locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, the School will advise the likely cost in advance.
Consent and Rights of Access
The School respects every parent’s right to make decisions concerning their child’s education.
Generally, the School will refer any requests for consent and notices in relation to the personal information of a student to the parents. The School will treat consent given by parents as consent given on behalf of the student, and notice to parents will act as notice given to the student.
Parents may seek access to personal information held by the School about them or their child by contacting the School Principal. However, there may be occasions when access is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of the School’s duty of care complying with the Australian Privacy Principles (APP) 12.
The School may, at its discretion, on the request of a student, grant that student access to information held by the School about them, or allow a student to give or withhold consent to the use of their personal information, independently of their parents. This would normally be done only when the maturity of the student and/or student’s personal circumstances so warranted.